COME AND BE OUR NEW ADMINISTRATOR!

POSITION OUTLINE
The Administrator will be responsible for the management of the company’s administrative and financial systems and legal obligations at approx. 0.4FTE.

POSITION RELATIONSHIPS
The Administrator is appointed by the Tasmanian Theatre Company Board and on a day to day basis is directly responsible to the Artistic Director (CEO)

POSITION DUTIES
Perform administrative duties in line with the day to day running of a theatre company including:

FINANCE
Undertake all payroll and superannuation transactions using MYOB Account Edge Pro, including ATO Single Touch Payroll
Keep the Fee Payment Schedule up to date and accurate
Process the monthly ATO Activity Statements/GST requirements
Receipt and bank all incoming monies and enter all accounts paid and received into the MYOB accounting system
Generate, distribute and track payments on Invoices
Reconcile box office takings and maintain records of takings
Calculate and process royalty payments as required
Manage petty cash and production floats
Undertake monthly reconciliations of bank accounts and credit card accounts
Undertake assistance with funding acquittals

GOVERNANCE
Attend Board meetings and take the minutes
Compile and distribute minutes and financial papers to board members
Administer the company’s Not-for Profit status with the ATO, ACNC and ROCO and comply with the reporting requirements
Compile the annual financial audit to the satisfaction of the company auditor
Liaise with the company insurance broker for adequate coverage including workers compensation and public liability

ADMINISTRATION
Write artist contracts, from templates based on information provided, and track their return
Manage the requirements of the company vehicles and storage facility
Maintain and order office stationery and supplies within an allocated budget
Undertake printing, photocopying, e-mailing as required
Organise Front of House for TTC Shows including coordinating volunteers for ushering and bar duties and box office float, tickets, programs etc.
Assist the AD with other administrative duties such as proof-reading, minor edits to the website, etc.

SELECTION CRITERIA

Essential skills
Demonstrated experience working with MYOB Accounting Payroll
Demonstrated experience working with internet banking
A demonstrated understanding of theatre ticketing systems (Seat Advisor Trybooking, etc)
A demonstrated systematic approach to work routines, and the ability to prioritise workloads and manage time and resources within given deadlines
Sound spelling, basic mathematical and written skills
Advanced computer skills including data entry, word and excel
Demonstrated strong financial skills   
A demonstrated ability to work as part of a team in an environment subject to work pressures and change
High level customer service and communication skills
A demonstrated ability to self motivate and self manage

Essential qualities
A highly organised and efficient personality
Ability to exercise initiative
A friendly, outgoing and polite manner
A tolerance of the many lifestyles and personality types associated with the theatre
A demonstrated ability to work under pressure
An ability to work flexible hours when required

Other requirements
A current manual Driver’s Licence

Desired
A sound working knowledge of Apple Macintosh working environment
An interest in the arts and particularly theatre
Arts Industry experience
Front of House experience
Digital Marketing skills
Basic coding and web management skills (Squarespace, Wordpress, etc)
Strong arts, media and cultural networks

POC, CALD, LGBTQIA+ and neurodiverse applicants and applicatants with disabilities are strongly encouraged to apply.

Email your CV and Cover Letter to info (at) tastheatre.com by COB Tuesday 5th November.